7.0 Integrated Digital Prioritisation for Transformation and Business Continuity Management

Process and project prioritisation can be handled traditionally using spreadsheets and meticulously updated documentation.  However, this leads to significant effort in creating and maintaining the prioritisation information over time, as multiple practice cases have shown. An integrated digital tool support addresses this issue and enables a systematic and efficient strategy execution through digital transformation and appropriate business continuity planning. An example for this type of application software is the BPM-D Application which has also been used to create the figures shown in this white paper.

The BPM-D Application is a digital tool developed specifically to facilitate the prioritisation of processes and projects to enable a strategy-based digital transformation and business continuity management (BPM-D, 2020) (Kirchmer, Franz, Gusain, 2018). The tool aligns business transformations, consisting of a portfolio of projects, with the goals and strategy of an organisation by targeting high impact, low maturity processes. It supports the entire approach presented in this whitepaper.

The BPM-D Application is a fully cloud-based software tool. This allows an efficient and reliable prioritisation. It also enables a completely remote handling of the entire prioritisation approach. This has shown to be important if people from different locations need to be included. The tool enables the interactive collection of information for the process impact and maturity assessment as well as the use of online surveys.

 The described prioritisation approach for digital transformations and business continuity management delivers the following key value:

  • Prioritisation of Processes and Projects Based on Strategy – Aligning transformation and improvement initiatives as well as continuity management with business goals and strategy
  • Value-Driven Project Portfolios – Project portfolios reflect the strategic needs of an organisation
  • Systematic and Reliable Value-Realisation – Transparency over the way from strategic priorities to delivered value
  • Fast and Efficient Results – Focus and transparency lead to the expected outcomes without boiling the ocean
  • Dynamic Adaption to Changes of Strategy and Business Environment – Rapid adjustment of priorities and project portfolios – as required
  • Simulation of what if scenarios – To capture the operational impact of change in strategies.

Best value from systematic prioritisation of processes and projects enables best value from business transformation and digitalisation. Process prioritisation guides the business continuity planning and management. An appropriate integrated digital tool support enables the necessary efficiency and flexibility. Process and project prioritisation is an important building block of a value-driven process management discipline (Kirchmer, Franz, 2015).

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